Stop relying on willpower. Start executing with guaranteed results.
The Cost of Relying on Willpower and Motivation
If you are struggling to keep track of tasks, ideas, notes, or digital files (media), you are paying a high price in mental energy and results. Relying on willpower and motivation is unsustainable.
When willpower inevitably fades, we do not rise to the level of our goals; we fall to the level of our systems. The result is:
- Ongoing stress and disappointment caused by not making progress on your most important goals.
- The high probability that you will lose another file, task, or note because your brain is designed for having ideas, not holding them.
- Wasted mental energy that could otherwise be redirected into reliable, systematic execution.
The good news is that the short-term discomfort of adopting a new routine will always be less than the ongoing stress and disappointment of stagnation.
Who Benefits from the Core Workflow?
Our systematic approach is designed to help professionals maximize efficiency and minimize reliance on memory, whether you are managing personal projects or leading complex corporate initiatives.
We are ideal for:
- Professionals and Employees seeking reliability: We provide a framework to deal with all four types of information encountered in the workplace: tasks, ideas, notes, and media (digital files), ensuring nothing slips through the cracks.
- Individuals overwhelmed by incoming information: Our systems redirect the mental energy you are already wasting into a reliable system where the benefits compound over time.
- Corporate Staff and Large Organization Employees: The Core Workflow system was developed and refined while instructing over 6,600 Googlers in a corporate environment.
- Users of any platform: The system we teach is platform agnostic and works with whatever tools you are already using—whether that is Notion, To-Doist, Apple Notes, or Microsoft Suite. The workflow—Capture quickly, Organize clearly, Review frequently, and Engage effectively—does not change, regardless of your tools.
Our Solution: The Core Workflow
The Core Workflow is a systematic process built on frameworks from classics like Getting Things Done (GTD) and Building a Second Brain. It ensures you can execute work even on your worst days when you are tired or unmotivated.
The workflow consists of four essential steps:
- Capture: The moment information arises (a task, an idea, etc.), you must offload it onto an external platform, like an app or a notebook, as quickly as possible. This step honors the principle that your brain is for having ideas, not holding them.
- Organize: Once information is captured, apply a lightweight system to sort it for easy processing later. This can be as simple as assigning a due date to a task or tagging a note.
- Review: You must regularly process your “information inboxes,” as capturing and organizing means nothing if you never look at the information again. The key is to schedule these review sessions and protect that time like any other meeting. Reviewing transforms a task into a concrete commitment on your calendar.
- Engage: This final step is simply about executing and actually doing the work to close the loop on the commitment.
Making Daily Decisions
Once you have a systematic workflow in place, we teach you how to decide what to do at any given moment by considering four factors:
- Context: What can you possibly do where you are? (For example, things you can’t do at your desk, like errands).
- Time Available: How much time do you have, and when is your next commitment scheduled?
- Energy: How much energy do you have to throw at a task?
- Defined Work: If all the above are equal, prioritize the threefold nature of your work: planned tasks, unexpected tasks, and time needed to process incoming stuff. The first place to look for defined work is always your calendar, which holds your “hard landscape items”.
Ready to Find Out More?
After just two weeks, this systematic approach will become second nature. If you are ready to stop wasting mental energy and start seeing compounding benefits, we can show you how to apply this workflow to the essential tools you use every day.
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